Chapter 4

3: Payroll Processing

This part of the programme picks up the detail supplied in the payroll database such as tax code, NI table and basic for each employee and then blends that with any further data that has been produced through "Payroll Preperation" .

This is then subjected to tax and NI calculation procedures , nominal analysis routines and finally creation of the following reports :

If you select :

                                Monthly/Process

from the opening menu and then "M" - for Monthly you will see the following screen:

There is nothing final about processing. That's to say , you can run:

Monthly Payroll/Process"

as many times as you like and go back to

Monthly Payroll/Input

to make adjustments until you are satisfied .

[The point of " no return " is when you run : Monthly Payroll/Period End ]
If you have no payroll input as prepared by : Monthly Payroll/Input/Input/:Overtime/Payments/Deductions"
then the following warning message will be seen:

This situation will arise when you have a small payroll of employees that have no overtime,SSP...etc or pensions.

If you have previously run : Monthly Payroll/Process the next screen will present itself.

Once the "processessing" has completed select Error Log/View.... and you will see the following.

_________________________________________________________________________________________________
Error Report : M1  : Year to APRIL 5th 2004
WARNING:No entry for FOW01 in in.M1
WARNING:No entry for FOW02 in in.M1
WARNING:No entry for HOB01 in in.M1
WARNING:No entry for SLA01 in in.M1

_________________________________________________________________________________________________

"WARNING" signifies that "processing" has not been hindered but that your attention is brought to the fact that there was no input data used for that particular employee other than the "basic" as stated by Monthly Payroll/Input/Edit even though there was an input file.
[ in.M1 is the input file produced if you had employed Monthly Payroll/Input/Input for Month 1. ]

Other messages may be displayed such as

 "FATAL ERROR : DOE01 is starter with no cum pay"

"FATAL ERROR : DOE01 previous month Director NI missing "

"FATAL ERROR : DOE01 Director start period in future "

 "SANITY ALERT: DOE01 has £167.89 for net pay"

"FATAL ERROR" signifies that that particular employee was not processed and thereby no payslip etc has been printed to file.
"SANITY ALERT" signifies that that particular employee received in net pay less than the "sanity" level declared in Organisation Data.

On completion of "processing" the reports from "Reports" will be available.

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